What’s the point in all of these meeting?

The other day I had a phone call from a lady I’ve been working with. She was incredibly frustrated as she described the three meetings that she had attended that particular day.

“Nothing gets achieved, Barbara. We all just sit around to discuss what needs to happen and then diarise the next meeting. It’s driving me nuts!”

Going to endless meetings is a frustration I hear about all the time. You may find yourself going from one meeting to another which may be a necessary evil if the meetings are productive, but if they’re not this can just add to the feeling of frustration.

Meetings generally are a great way to get a number of people around a table to discuss a common topic. At best they are incredibly productive and a great time saving device as many decisions can be made quickly, actions assigned and deadlines agreed.

At worst they do none of these and just serve to waste time. I’m sure I’m not alone in the experience of attending a meeting with no fixed purpose, a lot of procrastination and even too much time chatting about topics that are not relevant.

In order for a meeting to be productive it has to have a purpose – a valid reason for everyone to give up their time to attend.

So, next time you get invited to attend a meeting – ask yourself these questions:

  • What is the purpose of this meeting?
  • What will be achieved?
  • Why do I need to attend?
  • What contribution am I expected to give?
  • Can one of my team attend in my place as a development opportunity?

By answering all of these questions we can start to decide whether the meeting needs to happen at all, or whether the purpose can be met in some other way.

 

I’d love to hear your views – please leave a comment. Or if you’d like to receive management development tips straight to your inbox please register to your right.

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