Boost your productivity in 3 easy ways

Over the past few weeks I’ve had this question come up quite a bit…allow me to summarise…

I have a team of [x] and every day is so busy that I don’t have any time to think. I feel I’m going from one meeting to the next or solving one problem after another, or have a queue at my desk where people just need my attention for things…I could really do with at least 10 minutes a day to reflect, and to get my job done.

If you can relate let me start by saying that you’re definitely not on your own. It’s really not uncommon to feel as though your day is running away with you, and it’s so easy to feel like you’re not getting anything done that’s adding value, or that’s on your to do list.

So how do you go about getting time back so that you can boost your productivity?

1. Plan your day

This is such a good tool, and one that will instantly make you feel more in control…and that’s to plan out your day the day before. So – before you leave the office and turn off your laptop take a few minutes to plan out what you really want to achieve the next day – and roughly how long it’s going to take. You’ll then be able to see if it’s achievable in the space of a working day, and will get you off to a flying start in the morning. Point to remember here is…don’t come in the next day and just instantly go to your e-mails. Instead make a start on your list and you’ll feel so much better.

2. Book a meeting with yourself

Your diary isn’t just a place to plot out meetings with other people. It’s actually a great way to plot out meetings with yourself. Take some time to think about what you really need to work at your best. 10 minutes reflection time a day / week? 30 minutes of planning time? 1 hour of pure head down focus time? What ever it is book it in and treat it as sacred. [Check out the blog make your own rules]

3. Push back

It’s so easy to get sucked into being all things to all people. Answering any question that comes up; having the information at your finger tips; making the decisions; attending the meetings…and list really does go on and on. So – time to push back a little bit and re-train your team to be that little bit more self sufficient. So, instead of just leaping in with the answer next time ask what they think they should do, and talk it through with them…at first you’ll find this to be really frustrating especially as you know full well what needs to be done…but by doing this a few times you’ll be helping your team to be more solution focused, which means that you’ll have that bit more time to think.

I’d love to hear your thoughts – so please do leave a comment, and for more tricks to take back control of your day and boost your productivity sign up in the box at the top of the page.

2 Comments

  1. Kath

    This is such great advice! Before I got too burnt out, I used to work 12 hour days and say yes to everyone. Then I learned my lesson and I now work 3 eight hour days/ week and say no as needed. I feel so much better and the funny part is, no one else cared!

    Reply
  2. admin

    What a great comment Kath. I completely agree. Love that you’ve put those rules in places for yourself – as you said…you feel so much better and no one else cared. Thanks so much for sharing.

    Reply

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