3 common meeting mistakes and what to do about them

We all get bogged down with meetings from time to time. There may even be the days when we glance in our diaries and there isn’t a spare five minutes in between meetings each  day.

Sigh!

In fact, you may be able to relate to these too…

—  Constantly going from one meeting to the next

—  Meetings with no clear agenda, purpose or direction

—  Not being given the opportunity to speak in the meeting

—  No time to prepare before-hand

—  No  clear action points

YES?

If so, I’m going to save you time by sharing 3 common mistakes that are made in meetings…and what to do about them so next time you’re organising a meeting – you’ll have everything under control.

Mistake #1

The wrong people attend

Ever invited the people that you think need to be attend, just because they need to be aware of what’s going on rather than being the best people to contribute?

What to do instead

Ask each department who should attend – Send the agenda out to the stakeholders and ask the question whether they are the right people to attend, or whether a member of their team can attend on their behalf. If they choose to delegate the meeting, explain that you can keep them on the meeting mailing list so that they’re kept up to date.

Mistake # 2

No-one has a clue why they’re there!

Ever been to a meeting that seems to take place just for the sake of it? It’s a waste of time, effort, and resources. There is no clear purpose or direction, and if there is one, it certainly hasn’t been communicated.

What to do instead

—  Always ask yourself  “Why do we need this meeting?”

Every meeting should have a clear purpose; direction and agenda. To save time all hand-outs and further information should be sent out prior to the meeting to give everyone an opportunity to prepare.

Meetings Mistake #3

No-one sticks to the Agenda – Instead of working through the agenda methodically and keeping to time, the attendees go off piste and digress. This doesn’t achieve anything the meeting was intended for.

What to do instead

Have a Chairperson and a Time-Keeper – A good Chairperson will ensure that all agenda items are covered, and will keep discussions on track. A Time-Keeper will ensure that all agenda items stick to the allotted time so that the meeting doesn’t over-run and is productive.

I’d love to hear your views – please let me know by leaving a comment

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